The Handy Guide to Moving Your Business Without Any Disruptions
By Tina Martin
You may need to move your office or worksite elsewhere – perhaps because your lease is running out, you found a better place, or similar. Moving is stressful, time-consuming, and resource-intensive at the best of times. It can be a truly herculean task when you need to keep your business running at the same time. You have to get dozens of tiny details right to pull it off successfully. Here’s how you can move without disruptions or losing productivity.
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Get organized with a timeline
Ideally, you should create a timeline of your move. Make it a combination of events and to-do tasks and put it on a spreadsheet for you to track. This will give you an overview of what to expect in the upcoming few days or weeks, as well as an idea of how and when to make room in your work schedule. You can leave enough room for the most important tasks as well as assign employees some key tasks. If there are any problems or delays, the timeline will help you to troubleshoot them. iSpring offers a list of interactive timeline maker apps.
Keep your customers in the loop with content marketing
Your customers and other stakeholders should all be informed about the upcoming move. It's important to inform your customers about the change so they can continue to support your business. Content marketing is a great way to do this. By creating engaging blog posts, informative newsletters, and helpful social media posts, you can let your customers know about the upcoming move and what it means for them. You can also use content marketing to share information about the new location, such as how to find it, what amenities are nearby, and what services you'll continue to offer. For more details about content marketing, visit CornerstoneContent.
Attempt a staggered move (keeping two business spaces open)
If it’s essential that you not lose any work or productivity while keeping your business going, your best bet is to attempt a staggered move. This is maintaining your old workplace as a base of operations while you get settled in at the new location. You may need to pay an extra month’s rent and move back and forth, but it can prevent you from losing valuable business as you move.
Furnish and equip ahead of time
You should make sure your new office or workplace is ready to go ahead of time. Order in furniture, office stationery, carpets, and any other essentials you need in advance. Get in touch with service and utility providers like your internet company, insurance, and utility providers. You may need to inform your bank and other accounts to forward your mail.
Pack with care and put items in storage
Make sure you pack your items – especially expensive equipment – with care. Items can get damaged during the move. Cardboard boxes, packing paper, and bubble wrap are some good packing supplies to have. If you have items you can’t decide what to do with or need to set aside for now, then you can put them in storage. Storage centers are safe, affordable places for your items.
Move during off-peak hours, weekends, or holidays
If at all possible, you should hold the actual move when your business is normally closed– off-peak hours, weekends, or holidays are perfect times. You may also be able to pull off the move at night. This way, you ensure that you don’t lose productivity or have to turn away clients. Keep in mind that moving at night isn’t legal in all states. Also, keep the noise to a minimum to avoid fines.
Find local movers in your area
Professional movers are worth their weight in gold. A good team can assist with everything, from packing and security to transport and unpacking. More importantly, you’ll be able to make the move faster. Before you meet with a moving company to get a quote and talk about your needs, you should evaluate companies by reading online reviews. If you’re worried about high costs, you can attempt to find companies that have deals or credits.
Conclusion
The earlier you begin planning your move, the smoother it will all be. You can use storage centres to keep items temporarily, and hiring a professional moving team that has experience will also help. Finally, you can share moving-related responsibilities with your employees or colleagues to reduce your burden even more.
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